Privacy Policy

Last Modified: August 1, 2025

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Acceptance of the Privacy Policy

The Subtle Nudge LLC, an Arizona limited liability company (“Company,” “we,” “us,” or “our”), respects your privacy and is committed to protecting it in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and other applicable state and federal laws. This Privacy Policy describes how we collect, use, disclose, and safeguard your personal and health information (“PHI”) and other data you may provide when visiting our website, thesubtlenudge.com (the “Website”).

This policy applies to information we collect:

  • On this Website;

  • From third-party partners, including but not limited to Vagaro, Klara, and Life File;

  • In email, text, and other electronic communications between you and this Website.

Please read this policy carefully. If you do not agree with our policies and practices, please do not use our Website. By accessing or using the Website, you accept the terms outlined in this Privacy Policy. We may update this policy from time to time, and your continued use of the Website after any changes constitutes your acceptance of those updates.

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Children Under the Age of 18

Our Website is not intended for individuals under 18 years of age. We do not knowingly collect personal or health information from anyone under 18. If you are under 18, do not use this Website or provide any personal information to us. If we learn that we have received information from a person under 18, we will delete it.

If you believe we may have collected information from or about a child under 18, please contact us at info@thesubtlenudge.com or 1+ (602) 616-7866.

Certain states provide additional privacy rights for individuals under the age of 13, 16, or 18. Please see the section titled “Your State Privacy Rights” for more information.

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Information We Collect and How We Collect It

We collect several types of information from users of our Website, including:

Personal Information, such as:

  • Name, date of birth, address, email, telephone number

  • Social Security number

  • Other identifiers that can be used to contact or identify you

Health Information, including:

  • Medical conditions, diagnoses, or treatments

  • Medications or prescriptions

  • Vital signs, symptoms, or other health status indicators

  • Health services requested or received

We may collect this information:

  • Directly from you when you fill out forms or communicate with us

  • Automatically via cookies, web beacons, or other tracking technologies

  • From third-party partners like Vagaro, Klara, and Life File

  • From payment processors and financial institutions

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Information You Provide to Us

The information you provide may include:

  • Details submitted via Website forms for registration or service inquiries

  • Correspondence records, including email addresses

  • Transaction details, including payment and billing information

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How We Use Your Information

We may use your personal and health information to:

  • Operate and present the Website

  • Provide services, products, or information you request

  • Send updates about your treatment, medications, or related legal notices

  • Fulfill contractual obligations and manage billing or collections

  • Notify you of changes to our services or this policy

  • Comply with legal and regulatory requirements

  • Any other purpose disclosed at the time of data collection or with your consent

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Disclosure of Your Information

We may disclose your PHI or personal information:

  • To affiliates, subsidiaries, and service providers under HIPAA-compliant agreements

  • For treatment, payment, or healthcare operations

  • To buyers in the event of a business transfer

  • As required by law, court order, or legal process

  • To protect the health, safety, or rights of individuals

  • With your explicit consent

We do not sell your PHI or personal information.

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Your Rights Under HIPAA

You have the right to:

  • Access your PHI

  • Request corrections to your health records

  • Receive a record of PHI disclosures

  • Restrict certain uses or disclosures

To exercise these rights, contact us at info@thesubtlenudge.com. We may deny requests if fulfilling them would violate a legal requirement or render information inaccurate.

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Your State Privacy Rights

Depending on your state of residence, you may have rights under state privacy laws to:

  • Confirm if we process your personal data

  • Access, correct, or delete your personal information

  • Request data portability

  • Opt out of data sales or targeted advertising (as applicable)

  • Limit or consent to the use of sensitive personal data

To exercise your rights, email info@thesubtlenudge.com. If you are unsatisfied with our response, you may appeal per your state’s laws.

Nevada Residents: You may opt out of the sale of your personal information by contacting us. However, we do not currently sell such data.

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Data Security

We use technical and organizational safeguards to protect your PHI and personal information, including encryption in transit and at rest. However, no method of online transmission is completely secure. Use of our Website is at your own risk, and we are not liable for security breaches beyond our reasonable control.

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Data Breach Notification

If a data breach involving your PHI occurs, we will notify you without unreasonable delay and no later than 60 days from discovery. The notice will detail the breach, the data involved, steps you can take, and contact information for support.

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Changes to This Privacy Policy

We will post changes to this policy on this page. If material updates are made, we will notify you via the contact information we have on file. It is your responsibility to keep your contact information current and review this policy periodically.

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Filing a Complaint

If you believe your rights under HIPAA have been violated, you may file a complaint with:

Privacy Officer: Lori Carson

Email: info@thesubtlenudge.com

Phone: 1+ (602) 616-7866

Or with the U.S. Department of Health and Human Services Office for Civil Rights:

https://www.hhs.gov/hipaa/filing-a-complaint/index.html

Complaints must be submitted within 180 days of the suspected violation. We will not retaliate against you for filing a complaint.

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Contact Information

For questions or concerns regarding this Privacy Policy or our data practices, please contact:

Privacy Officer: Lori Carson

Email: info@thesubtlenudge.com

Phone: 1+ (602) 616-7866

Business Address:

The Subtle Nudge LLC

3541 Cannon Drive

Phoenix, AZ 85028